01 · Map the operations
Identify legal entities, business accounts, wallets, authorised individuals and the tools in use. Separate company transactions from the director’s personal activity.
Organise your company’s crypto operations
Businesses · Crypto-assets · Organisation
Your business is the starting pointHODL Consulting
Payments, holdings, production or services: tracking starts with your circumstances.
Treasury, payments, holding companies or mining: every crypto project raises practical questions about accounting, tax and organisation.
HODL Consulting works with companies and directors to connect crypto transactions with business records. Choose your situation to explore our approach.
Support adapted to your situation
From scattered transactions to documented processes
The same asset may move between an exchange, a wallet, a protocol and a bank account. Importing a transaction file is only one part of the work: ownership, the purpose of each movement and the evidence supporting it also need to be understood.
This page explains our organisational approach. The activity pathways below then address the specific questions of retailers, holding companies, mining businesses and crypto service providers.
02 · Reconcile the records
Connect exchange exports, on-chain transactions and supporting documents to bank movements. Document fees, internal transfers and differences, and flag missing information.
03 · Set up the follow-up
Define who collects information, who approves transactions and when checks take place. The timetable and deliverables reflect the scope agreed in the engagement letter.
Useful information for an initial discussion
- Your company’s structure, activity and objectives for its crypto project.
- The exchanges, wallets and protocols used, together with the periods concerned.
- Available statements, transaction exports and supporting purchase, sale or service documents.
- Internal rules for access, transaction approval and retention of evidence.
- Known difficulties: incomplete histories, substantial transaction volumes, classification questions or an upcoming year-end.
You do not need to disclose private keys or recovery phrases to introduce your project. Access, responsibilities and document transfer methods are defined together. Legal or regulatory questions outside our engagement are identified so that the appropriate professional can be involved.
Find the pathway for your activity
Crypto accounting and tax
Connect wallet and exchange transactions with the accounts, document accounting treatment and prepare year-end work.
Organise my accounting →Retailers and e-commerce
Prepare the payment journey, fees, conversions and reconciliation between invoices and receipts.
Prepare my payment process →Holding companies and directors
Examine the structure, source of funds, cash requirements and tracking of each entity’s transactions.
Frame my holding project →Mining and equipment
Distinguish owned machines, hosting and computing-power contracts; connect production, costs and payouts.
Structure my mining activity →Medical professionals
Distinguish personal assets, professional-entity treasury and investment plans within the relevant professional framework.
Assess my treasury project →Crypto service providers and CASPs
Organise proprietary and customer flows, fees, reconciliations and reporting for your activity.
Prepare my accounting processes →An approach that starts with your transactions
Technical terminology alone does not explain a flow. A transfer may represent a customer payment, a movement between your own wallets or a transaction between two companies. We start with the entity, contract and supporting records to understand what needs to be tracked.
Understand your situation
The initial discussion covers the activity, tools, transactions and deadlines. We identify the people involved, available data and questions requiring further assessment. The engagement scope depends on this mapping.
Organise data and reconciliations
Exchange exports, wallet histories, invoices and bank statements need to connect. Transfers, fees and unidentified transactions are examined to avoid drawing conclusions from a balance or incomplete dashboard alone.
Document judgements and follow deadlines
The file should explain the treatment selected, sources used and unresolved matters. The frequency of checks, deliverables and responsibilities are specified in the engagement letter. Additional legal or regulatory questions are coordinated with the relevant professionals.
Resources to help prepare your decisions
Our guides explore treasury, mining, electronic invoicing and changes to the accounting framework. They help prepare discussions; their application depends on the company’s circumstances and transactions.
Browse guides and insights → · Explore interviews and podcasts →
Prepare our first discussion
Describe your entity, objective and deadlines. If transactions have already occurred, an inventory of accounts and available histories helps define the work. For a new project, proposed contracts, quotations and operating assumptions provide a starting point.
Do we need to be using crypto-assets already?
No. Support can begin with project preparation before accounts are opened or transactions take place. It can also address an existing activity and the reconstruction of historical records.
Can we retain our accounting team or tools?
We examine the current organisation before proposing a change. The engagement can complement internal work, with an explicit allocation of tasks and data requirements.
Medical professionals
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